Data Protection
Our commitment to protecting your personal information
Africa Sojourners of Hope (ASOH) is committed to protecting the personal data of our donors, volunteers, beneficiaries, and partners. This Data Protection Policy outlines how we collect, process, store, and safeguard your information in compliance with applicable data protection laws.
• Lawfulness, fairness, and transparency
• Purpose limitation
• Data minimization
• Accuracy
• Storage limitation
• Integrity and confidentiality
• Encrypted data transmission (SSL/TLS)
• Secure password policies
• Regular security audits
• Access controls and authentication
• Secure backup procedures
• Staff training on data protection
• Right to access your data
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right to data portability
• Right to object
• Donor records: 7 years (tax purposes)
• Volunteer records: Duration + 2 years
• Marketing data: Until consent withdrawn
• Website analytics: 26 months
• Legal documents: As required by law
• Beneficiary data: With ongoing consent
Beneficiary Data Protection
We take special care to protect the data of vulnerable children and communities we serve. We obtain informed consent from parents/guardians, anonymize sensitive information in public materials, and ensure that beneficiary images and stories are shared with dignity and respect.
Third-Party Processors
We work with trusted third-party service providers for payment processing, email communications, and website hosting. All processors are contractually obligated to maintain the same level of data protection standards we uphold.
Data Breach Response
In the unlikely event of a data breach, we have procedures in place to assess the situation, contain the breach, notify affected individuals and relevant authorities within 72 hours, and implement measures to prevent future incidents.
International Data Transfers
When transferring data internationally, we ensure adequate safeguards are in place, including standard contractual clauses, adequacy decisions, and binding corporate rules where applicable.
Contact Our Data Protection Officer
For questions about data protection or to exercise your data rights, contact:
Email: info@asoh.co.ke
Phone: +254 728 633 625
We will respond to all requests within 30 days.
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